Although many states have an employment-at-will policy, which allows for either the employer or the employee to end the relationship at any time and for any reason.
Giving a two weeks notice letter of resignation gives you the chance to quit a job in a respectful and professional manner.
However, some employers prefer a two-week notice letter that is concise, professional, and clearly states your last day on the job as well as the reason for your resignation.
Making the next significant professional move just became simpler if you follow the tips provided in this article.
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What it Entails
The act of giving a two weeks notice letter effectively means resigning from your job and notifying your employer that you will no longer be employed by the organization as of a certain date.
It is purely a means by which a company or organization is given prior knowledge of the resignation of its staff or employee.
It is not professional enough to just make a resignation a day before leaving the company.
An exception is made if employment is that of a contract staff or an agreement made by the union to give a 1 month’s notice, for instance, the agreement will suffice.
If there is no such agreement, it is appropriate to give a two weeks notice letter.
Benefits of a Two Weeks Notice Letter
- Maintaining excellent relations with your previous supervisors and coworkers will make it more likely that they will be able to provide you with a strong reference in the future.
- It’s polite to give your company two weeks’ notice so they can prepare for your departure and begin the process of recruiting someone else.
- Resignation letters can also explain your reasons for leaving the organization, giving employers the chance to react.
- A two weeks notice gives an employee the necessary time to wrap up their obligations and duties.
Tips on How to Write a Two Weeks Notice Letter
- Address the letter
First of all, Include the date, your company’s information and the recipient’s name should be included.
- State your resignation
In the opening paragraph, state clearly to your employer your intention to resign from your job which should include the exact date of your last day working.
- Show your appreciation
Thank the firm for the opportunity and experiences in the second paragraph, including the time and commitment given. It’s up to you whether you give a reason for leaving.
- Describe the next steps
Let your employer know in a brief conclusion that you aim to carry out your obligations to the greatest levels right up until your last day, and offer your assistance should they be needed throughout the transition time.
- Close your letter
Add a professional ending to your notification letter, such as “Sincerely,” and sign your name.
Principles to Consider When Writing a Notice Letter
- Keep the opening statement simple and brief
Generally speaking, it’s better to just say that you’re resigning and that it’s effective as of the present time.
When composing their letter of two weeks’ notice, people frequently provide excessive amounts of detail. Don’t give in to the impulse to exaggerate your justifications and emotions.
- Make your intentions clear
Throughout the resignation process, you should try to avoid making a terrible impression, regardless of your reason for leaving.
Therefore, it is always important to stick to facts and reasons rather than beating around the bush.
- Read over before sending
It should go without saying, editing your letter before submitting it is very important to avoid unnecessary mistakes and errors.
The moment is not appropriate to make a careless typo. Proofread your two-week notice several times, checking spelling, names, grammar, and all other details.
This shows that you have outstanding communication and writing skills. With this, your letter is easily understood.
- Do not express bad sentiments
It is understandable that during your stay with the company, you may not have been appreciated enough, or your stay was terrible because of bad management.
Writing a two weeks notice letter is not the best time to pour out your complaints and grievances.
Focus on reflecting on the good times rather than the tough ones. Don’t go into unnecessary detail regarding your personal situation or recurring issues with challenging employees.
If you don’t feel like you can say anything flattering in your resignation letter, keep it positive and at the very least express gratitude to your boss for the chance you had to work for him.
When looking for a new job, it is important to not undervalue the value of a favourable reference from a previous company.
- Make necessary plans for an immediate departure
Depending on the policy of your company, you may be asked to leave immediately.
As already mentioned, it all depends on the company’s policy, so it is important to know and understand policies concerning resignation in your company.
Total preparation may include applying to other companies or finishing up unfinished projects.
- Provide Assistance with Transition
You can provide your assistance in the two weeks prior to your departure by helping to finish work or ease the transition.
It might be difficult for your remaining coworkers if you leave a company in the early stages of a project. To make the transition easier, it is advisable to offer an assist in training a replacement employee for your role.
Dear Mr./Ms. Last Name:
This letter serves as two weeks’ notice of my resignation from [company name]. My final day as a [job position] will be [last day of work].
As I [reason for resignation], making this choice has not been simple.
Working with [business name] has been enjoyable, and I value the time and effort my team has invested in me in this capacity to advance my knowledge and abilities. I’ve had the opportunity to acquire abilities in this work that I’m sure will be useful in my future employment.
Up until my last day, I’ll still be here to help [business name] and my coworkers. Please let me know if there is anything else I can do to help sure this transfer goes well.
Dear Mr./Ms. Last Name:
Please accept this letter as my official resignation from [the firm], which will take effect in two weeks. So [date] will be my last day of employment.
After giving it some thought, I’ve taken a job at a different organization that will help me advance both personally and professionally, but I’m still thankful to everyone at [the firm].
I will only have positive recollections of working with [the firm] and it has been a wonderful and unforgettable professional experience.
Please don’t hesitate to ask if there is anything I can do to help with the transition.
I want to express my sincere gratitude to you for giving me the chance to work with you once more.
Dear Ms./Mr. [insert name]
This letter is to let you know that, as of [insert date] (two weeks from now), I will be leaving my employment as [insert position name] at [insert business name].
Working at [insert company name] has been an amazing delight, and I am really appreciative of the possibilities you have given me. [Insert date] will be the final day I work.
I want to work till my last day of job at the greatest calibre possible. Please let me know if there is anything I can do to help you transition smoothly at this time.
Sample for an Email
When sending a two weeks notice letter via email, it is not necessary to write a full letter in the body of the mail.
All you need to do is to give the mail a straightforward subject and a brief message in the body of the mail.
The notice letter can therefore be added as an attachment.
Subject: Resignation Letter – [Your Name]
Dear (supervisor’s first name),
Please accept this as my formal resignation from [company name.]
It has been a pleasure working with you and the team.
Attached is a Letter of Notice.
Please inform me on how I can be of help during this transition and make it as smooth as possible. I wish you all the best.
Whether you accepted a job offer from your ideal employer or chose to work for yourself, making your success a top priority is a positive move.
Although quitting your current work is a difficult and intimidating process. No matter how ready you are to get away, your objective is to go in a pleasant and peaceful manner.
Additionally, failing to give notice might reflect poorly on a business that you might require as a reference or for future employment.
When you combine our advice on writing a two weeks notice letter, you’ll have a strong letter in your possession!